Attendance & Punctuality

Our School Attendance Team, along with Mrs Heaton, will be closely monitoring the punctuality and attendance of every child at William Hulme’s in order to ensure children are receiving their full entitlement to education. As part of a new initiative to tackle absenteeism, children will be placed into category bands according to their attendance and punctuality rates, this will determine the action taken by school.

Category Band

Levels

Action

GOLD BAND

Attendance/
Punctuality
100%

Excellent attendance/punctuality will be celebrated.

GREEN BAND

Attendance/
Punctuality
100% to 96%

 
Good attendance/punctuality will be celebrated.

YELLOW BAND ‘BEGINNING TO CAUSE CONCERN’

Attendance/
Punctuality
96% to 93%

BEGINNING TO CAUSE CONCERN
Parents will receive a letter highlighting their child’s low attendance/punctuality and asking for improvement to bring their child’s attendance/punctuality to above 96%.
Parents may be called in for a meeting about their child’s low attendance/ punctuality.

ORANGE BAND ‘SERIOUS CONCERNS OVER ATTENDANCE’

Attendance/
Punctuality
93% to 90%

SERIOUS CONCERNS OVER ATTENDANCE
Parents will be called in for a meeting about their child’s low attendance/ punctuality to identify reasons and discuss the effect of the absence on their child’s progress.
A parental/school agreement/contract will be drawn up to improve attendance/ punctuality.
A FIXED PENALTY NOTICE MAY BE ISSUED.

RED BAND ‘PUPIL IDENTIFIED AS PERSISTENTLY ABSENT AND IS IN A HIGH RISK GROUP’

Attendance/
Punctuality
BELOW 90%

PUPIL IDENTIFIED AS PERSISTENTLY ABSENT AND IS IN A HIGH RISK GROUP
The child is classed as ‘Persistently Absent’. An Early Help Assessment (EHA) may be drawn up to include all relevant agencies required to improve attendance/punctuality e.g. Social Services, Educational Welfare, Family Support Service, Health Services, Police, etc.
A FIXED PENALTY NOTICE MAY BE ISSUED.

What is the Difference between an Authorised and Unauthorised Absence?

Absence MUST be recorded by school every day. They will be recorded as;

Authorised Absence - examples

  • Illness (Patterns of illness or high percentage of illness will be closely monitored, and supporting medical information will be requested)
  • Medical appointments (appointment card must be shown to school)
  • Exceptional leave of absence (when written permission has been given by the Headteacher). The Application for Leave of Absence form must be completed.

Unauthorised Absence  - examples

  • Holidays taken during term time
  • A pupil or family member’s birthday
  • Hair cut
  • Shopping trip
  • Trips to the airport to drop or pick up relatives
  • Child was up late the night before and is too tired to come to school
  • Lateness (arriving in school after 8.35am, unless the absence has been authorised, will be recorded as an unauthorised absence).

Please note we are actively requesting Fixed Penalty Notices from the Local Authority for all unauthorised absences from school.

What Should I Do if my Child is Going to be Absent from School?

  • Telephone the school on the first day of absence to let us know why your child is not in school
  • If your child has an appointment, please show the appointment card/official documentation to the school office BEFORE the appointment. Your child should return to school as soon as possible after the appointment.
  • If you require leave of absence for exceptional circumstances, please complete an ‘Application for leave of absence during term time’ form, which is available from the school office, at least three weeks prior to the requested leave date. This does not mean that the request will automatically be granted. The head teacher will look at the absence records for each child and the reason for the leave before a decision is made. Holiday requests will not be granted during term time.

Please note we will be conducting home visits if we do not hear from you as to why your child is absent from school. During the home visit, we will be required to see your child.

What Do I Do if my Child is Late?

You (Early Years or Key Stage 1 parent) or your child (Key Stage 2) must report to the school office and explain the reason for lateness. We take punctuality very seriously.

VERY IMPORTANT
THE SCHOOL DAY STARTS AT 8.35AM, CHILDREN ARRIVING AFTER THIS TIME ARE LATE

Download the  Attendance and Punctuality Procedures in the Primary Phase

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